TOPIC: Failed Audit: Experience entries listed do not meet the requirements of the PMP credential

Hello,

Can you please give me your opinion about the eMail I received from PMI?
I’m lost because I do not understand why PMI has not accepted my application.
Hope you can shed some light on this because I simply don’t understand why I failed the audit.
Is there a chance I can apply again with same projects but different descriptions?
Do you have any experience in these kinds of issues?
Best regards and thanks a lot for your help in advance!
MA

We received your audit package however upon further review of your application it has come to our attention that the experience entries listed do not meet the requirements of the PMP credential.

PMI® adheres to the policies outlined in the PMP Handbook (see link below) and requires all individuals who are interested in applying for the credentialing exams read their respective credential handbook in its entirety prior to completing the application. The submission of an application indicates your agreement to comply with the entire credentialing process, including the terms of the candidate audit. These rules are in place to ensure a fair and equitable application of PMI policies and procedures, but also to ensure that the value and integrity of the PMP credential is protected for those who currently have the certification and for those who will acquire it in the future.

The PMP credential recognizes the competence of an individual to perform in the role of a project manager, specifically experiences in leading and directing projects. The PMP Role Delineation states that candidates for the PMP credential meet all of the following qualifications:

· Perform their duties under general supervision and are responsible for all aspects of the project for the life of the project
· Lead and direct cross-functional teams to deliver projects within the constraints of schedule, budget, and scope
· Demonstrate sufficient knowledge and experience to appropriately apply a methodology to projects that have reasonably well-defined requirements and deliverables

The project management experience that you have listed on your application does not meet these requirements, because:

In one or more of your projects there was one or more of the following issues:

· The project management work experience descriptions do not align with the five key process areas of project management (initiating, planning, executing, monitoring and controlling and closing) and we are unable to determine how you lead and directed the projects as detailed in the PMP Exam Content Outline(see link below) and the PMBOK Guide 5th edition section 3.2
· The deliverables you documented do not indicate how you lead and directed in all five process groups (initiating, planning, executing, monitoring and controlling and closing) across all your projects submitted on the application as detailed in the PMP Exam Content Outline(see link below) and the PMBOK Guide 5th edition section 3.2
· Multiple Projects: PMI requires that projects be documented individually, regardless of the number of projects a candidate is documenting(see page 8 of PMP handbook link below). We require this so that we may review each project individually and guard against 'work' being documented; further, we require this so that we can ensure candidates led and directed on each project documented.

Please note projects that are documented on the application should meet the following criteria:

· Project entries represent professional and compensated work; a project is defined as a temporary endeavor with a definite beginning and end undertaken to create a unique project, product or service.

· Tasks documented are project tasks, and not routine, operational or administrative in nature.
· Projects are documented individually, and multiple projects are not documented as one.
· Hours of experience are reasonable for the timeframe of the project.
· Project titles reflect the true project title, and not the candidate’s role or function
· Deliverables are documented clearly, and in each process area claimed for hours.


A request for a refund of your application fee as noted in the Refund Policy on page 13 of the PMP® Handbook will be submitted. Please allow 10 business days for your refund to be processed; you will receive an email confirmation once the refund is complete.

If you apply for this credential again you do not have to verify 35 contact hours or project management education.

Additional information regarding the application requirements and role definitions can be found in the PMP® Credential Handbook and the Exam Content Outline. Here are the links:

www.pmi.org/-/media/pmi/documents/public...ssional-handbook.pdf
www.pmi.org/-/media/pmi/documents/public...nal-exam-outline.pdf

MA,

Sorry to hear about your failed audit. It is possible we could help, but you would need to provide your application so that we could review that in context of the notice you received from PMI. It could be as simple as rewording your project descriptions to be more in line with what PMI is looking for, while still accurately reflecting your contribution of course. So, please consider attaching your project descriptions at a minimum. It would also be helpful to see how your hours are broken down for each project.

Mark

Please allow that my project descriptions will be deleted.

MA,

Thank you for following up and providing the descriptions and hours. I did a quick review and I think I can see why PMI may have had some trouble with your descriptions. Here are a couple of things you should consider:

1) Think of how you can state a clearer objective for each project. What was the temporary endeavor and what product, service or result did you produce? (e.g. Objective: Developed iOS bank application to improve security of customer transactions). The rest of the description shows how your carried out the project to achieve the outcome.
2) Think of your projects in terms of the 47 process groups (pg. 61 PMBOK) and how you carried out those activities in your projects, or which of those activities you carried out. What tools & techniques were most important? Review the "Exam Content Outline" document at PMI: www.pmi.org/-/media/pmi/documents/public...nal-exam-outline.pdf Consider each of your projects through the lens of the tasks described under the main process groups and highlight those activities that you were most involved in or were most important in each particular project. Use that information to form the basis in describing your contribution to the project.

Initially, just capture as much as possible and don't worry if it is too long. You can shorten later. It is more important now to capture what activities you performed from a PMBOK perspective.

Hope this helps some.

Mark

Hi Mark,

I saw in another post on this forum that others have emailed you directly the project descriptions.
Can I do this as well? I have re-written the project descriptions and would like your opinion before I
apply again at PMI.

Can I email you? What is your eMail address?

Best regards,
MA

MA,
Yes, you can email me your descriptions for review. My email address is listed in my profile. I will not be able to take a look at them till some time this weekend.
Mark

Dear Mark,
I have faced a similar audit experience with the application text for experience.
they send me instruction:
Eligibility Not Met: Project Management Role
Perform their duties under general supervision and are responsible for all aspects of the project for the life of the project
Lead and direct cross-functional teams to deliver projects within the constraints of schedule, budget and resources
Demonstrate sufficient knowledge and experience to appropriately apply a methodology to projects that have reasonably well-defined project requirements and deliverables

Review Feedback:
The project description submitted focuses mainly on the project and the challenges that are associated with it as opposed to your role as Project Manager according to the role delineation above (as stated on page 5 of the Project Management Professional (PMP)® Handbook). Please refer to PMBOK® Guide, Section 3.2 or the PMP Exam Content Outline.

Eligibility Not Met: Domains are not included
It is required that candidates show that they led and directed the project as identified with the tasks, knowledge, and skills specific in the PMP Exam Content Outline. The PMP candidate is not required to show experience leading and directing projects in all five project domains for each project, but must have this experience within the total number of experience hours and in their project deliverable descriptions.

Could you help me with this instruction so I could correct the text of experience.
Could I send you the application ?
Thank you very much,
Martina

Hi Mark,

I really appreciate you helping people with their Project Descriptions.

Please provide feedback on one of my project descriptions. I just want to know if I am moving in the right direction.

Project:

SUMMER CAMP

Objective: To conduct summer camp in 18 school units to engage and develop primary school students through activity based learning


Initiation: Identified stakeholders; I held regional meetings with principals to inform them about the selected schools and camp dates. I held meetings with private secondary school chains inviting them to nominate volunteers for social internships


Planning:
Collect Requirement; I requested and received regional requirements of activity material from the Head Office
Estimate activity resources; I estimated the logistics requirements, held meetings with vendors for quotations, analyzed and chose within the budget
Identify Risk and Plan Risk Response; I predicted 20% volunteer dropout due to high temperature and arranged a support/backup group


Execution:
Perform Quality Assurance; I instructed my team to conduct pre-camp tests with students of 5 locations out of 18 to gauge their improvement with post-camp tests at the closing
Acquire and Develop Project Team; I arranged and conducted interview sessions at selected colleges, conducted orientation, divided the volunteers into groups and assigned supervisors


Monitoring and Controlling:
Control Costs; I disbursed activity material from the backup inventory to limit and control external buying
Monitor and Control Risks; I filled in new volunteers from the backup pool due to expected volunteer dropout


Closing:
Close Project; I managed preparation of theatrical performances by the volunteers and students for the closing ceremony


Outcome:
The Summer Camp was conducted targeting more locations than previous cycle


Condensed 500 character description:

"To conduct summer camp in 18 schools, I held meetings with the selected school principals schools. I negotiated terms with logistics vendor. I arranged backup for volunteer dropout. I conducted orientation, created groups and assigned supervisors. I assigned my team to conduct pre-camp and post-camp tests at 5 locations for assessment. I disbursed activity material from inventory to each location. I replaced dropouts from the backup. I managed theatrical performances for the closing ceremony"


Would really appreciate the feedback !