TOPIC: Free PMP® Exam Sample Question

As a project manager, you are leading a software development project where the developers are colocated within rented office space. Writing the code is taking longer than anticipated, and you have contacted the office facility to ensure the office will be available for another week. Unfortunately, the office is already booked, so you need to find another solution. After capturing the problem in the project documents, what should you do next?

A. Record the issue in the issue log
B. Revise the resource management plan
C. Update the schedule baseline
D. Request additional funds

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HINT: What component of the project management plan should be updated in this scenario?

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Answer and Explanation
The correct answer is B

Contacting the office space facility to ensure that the resource will be available for another week is a function of the Control Resources process. Control Resources is the process of ensuring that the physical resources assigned and allocated to the project are available as planned, as well as monitoring the planned versus actual utilization of resources and performing corrective action as necessary. In this case, the actual utilization of the office space will exceed the planned utilization. The resource management plan is a component of the project management plan that describes how project resources are acquired, allocated, monitored, and controlled. As a result of the Control Resources process, the resource management plan may be updated as an output of this process to reflect actual experience in managing project resources. Therefore, of the available options, revising the resource management plan is what you should do next.

Note, even though the correct answer choice does not state this explicitly, an approved change request will be required to update the resource management plan as it is a component of the project management plan.

Details for each option:

A. Record the issue in the issue log
Incorrect. The question indicates that the problem has been captured in the project documents, and the issue log is considered a project document. Therefore, the issue described by the question has already been recorded in the issue log.

B. Revise the resource management plan
Correct. As a result of the Control Resources process, the resource management plan may and, in this case, should be updated to reflect actual experience in managing project resources. Note, an approved change request will be required to update the resource management plan as it is a component of the project management plan.

C. Update the schedule baseline
Incorrect. The delay in project execution may or may not require an update to the schedule baseline. It is possible that the schedule reserves are adequate to cover the gap. While the schedule baseline 'might' be updated in this scenario, another element of the project management plan 'should' be revised.

D. Request additional funds
Incorrect. The additional week for software development may result in additional costs for the project. However, to make this determination, a change request should be submitted first, and all project constraints should be analyzed. It is possible that contingency reserves are sufficient to cover the cost of delay in writing the code.

Reference: A Guide to the Project Management Body of Knowledge, (PMBOK^® Guide) – Sixth Edition, Project Management Institute Inc., 2017, Page(s) 358